Saturday, June 7, 2014

Open Meeting:

10:00am at Longbranch Fire Station

Owners present:

7 community members

Taylor Bay Beach Club

Board Meeting Minutes

Board Members present:

Steve Stemhagen (President)

Sue Hannah (Vice President) Alice Carey (Treasurer & Secretary (temp) Wilbur Dukes; Karen Ekdahl

Board Members absent:

Harold Mattoon

Call to Order

Approval or Correction of 4/25/14 minutes

•

Minutes approved.

Treasurer’s Report

NCOME

an to

oday)

013 Dues

013

pecial

ssessment

014 Dues

014 Beach

.A.

014 Road

.A.

015

repaid

ues

ompliance

nes

egal

eimburse

ent

ien

elease

on-

ompliance

imbursem

nt

1,968.14

477.50

82,365.00

3,400.00

1,700.00

334.68

1,947.19

874.98

73.00

21.84

Total

income

93,162.33

anking

formation as

f 6/5/14

Key Bank

(checking)

SCU

(checking)

Total

60,184.88

11,435.35

71,620.23

-6,361.50

2013 Special Assessment Balance to use

I

(J

t

2

2

S

A

2

2

S

2

S

2

P

D

C

F

i

L

R

m

L

R

N

c

re

e

B

In

o

-1,700.00

60,158.73

Key Bank

(savings)

SCU (Road

Fund)

19,897.12

7,267.01

2014 Beach

assessment

2014 Road

assessment

Operating

Budget

-3,400.00

XPENSES

to 5/31/14)

Accountant

Beach Repairs

Sanican

Water/Sewer

Tech

Facilities

Rental

Gate

Maintenance

Insurance

Landscape

Svcs

Legal

Misc supplies

Office

supplies

Property

Tax/Licenses

Utilities

Water/Sewer

Maint

To Road

Repairs

To Savings

3,176.74

1,531.69

(from operating capital)

153.00

12,500.00

130.00

1,753.32

4,493.00

3,238.75

2,400.00

102.84

436.70

2,338.22

2,736.28

4,243.90

1,200.00

2,431.62

42,866.06

embers owing:

11 members on DUES payment plans still owing:

1 member in collections for past/present Dues

2 properties in foreclosure (will collect when sold)

1 member (2 properties) in legal

proceedings

2

members in property tax

foreclosures

President’s Report/Old Business

Beach Repairs

Building Permit applied for at Pierce County for beach bulkhead.

$1,081.69 fee paid. We had to include the landscape design of the plantings

reviewed sometime mid-July.

with this application. Our application will be

A packet of required documents will also be mailed to the Fish & Wildlife Dept for their review in order to receive our hydrolic

permit. We received a bid from Island Rock & Water to build the bulkhead and soft-armoring for $53,000. We will be getting 2 more

bids. The landscaper’s bid for the plantings and labor was $3700. We will get 2 more bids for this, also. Charbonneau will also be

E

(

M

Facilities Manual

Our manual will be completed by the end of this month.

Tree removal

There are 2 dead fir trees in our park, a couple of trees along the beach road hill and 2 trees (and possibly more) located over one of

our main sewer lines @ Larsen’s that need to be cut down. Steve will get a bid for this work.

Also there are some tree branches hanging out over our roads that need trimming.

asked for a bid for the bulkhead/soft-armoring work. An irrigation system of some sort (garden hoses, etc) will be needed to water the

new plantings until they are established.

Rental restriction policy

We will need to draft a policy (a possible By-law vote) and have attorney review it. A future meeting will be scheduled.

Road Repairs

We inspected our road with Mike from Northern Asphalt and he has submitted a bid for $20,727.59. He did not raise his square foot

price from previous work done for us. The areas have been marked with bright pink paint. This will probably be scheduled sometime

in September after special assessment has been collected.

Sewer Plant upgrades

UV shed construction will be started soon. Steve will speak with Marty about re-coating our tanks and possibly replacing anodes. We

might need to use an excavator to dig and locate the anodes.

Water System

We will need to take inventory of each neighbor’s water meter to allow time

for purchasing and installation of any meters

missing in order to meet the

DOH

2017 compliance deadline of annual meter readings.

NEW BUSINESS

Illegal burning, including garbage. Any illegal burning noticed by anyone in

Dept, not the Board. Fines will be levied by the Fire Dept. for such illegal action.

our community should be reported to the Fire

Water line issue @ Forkner’s

His water line is clogged between TBBC 8” water line and the 1” water line

it.

to his meter. Arrangements are being made to fix

New security system update

Steve will contact a company for the cost of a large security steel box.

Further investigation needed for new camera surveillance.

All system water flushing

An all-system water flush (including all fire hydrants) will occur sometime after the 4th of July weekend. Notices & emails will be

posted. Be sure to

turn on your outside faucet to clean out your line to your home after the flushing has been completed.

Theft

Al Hazelquist reported that his boat anchor, line and chain were stolen last week.

Speed Bump Rock

Approval given to the Thompsons to place a rock on the right-of-way beside

on the grass.

the speed bump in order to curtail “drive arounds”

Calendar

th

The next Board Meeting will take place on July 12 and 10:00am at the beach cabana.

Meeting Adjourned.

Closed Executive session

Delinquent Accounts

Legal Matters

Non-compliance issues/fines